Are you looking for a simple but thorough safety meeting agenda and minutes format that will lead you through a successful meeting?

Our goal is to provide you a thorough safety meeting agenda that results in a short - no more than an hour - meeting. It must also cover all areas of interest, and provide written documentation of the contents of the meeting.

Agendas provide the blueprint for successful meetings. Meeting minutes serve as an inspectable record of the contents of the meeting.

The purpose of the meeting should be at the header of the form, as it serves to focus your committee on the agreed-upon goal or objective.

It should be one of your company’s safety objectives or goals.

Our suggestion is to use the minutes page you will keep on file as your safety meeting agenda. This works very well as long as you format your minutes correctly.

It should include the following:
- Date of the safety meeting
- Purge date, (the date to purge that record)
- Location of the meeting
- List of those attending.
- List of those absent

If this is a safety committee meeting you should be able to fit the members on the page. If it is a worksite safety meeting with a sign-in sheet for more than 20 people, you should collect signatures and staple it to the minutes at the end of the meeting.

Agenda Items:

1. Environmental/Worksite Evaluation
Note specific hazards, their locations, and recommendations to eliminate them.

2. Equipment Inspection
Inspections won’t happen during the meeting, but committee members should come prepared to discuss unresolved equipment problems and share information about past problems and how they resolved them. If a hazard hasn’t been resolved, then the committee should recommend a solution to the problem.

3. Employee Personal Protective Equipment (PPE) and Tools
Do employees have all the appropriate protective equipment? Do they have the correct tools for the jobs they are doing. Do they use them?

If you need quick access to PPE or other safety gear, Please order it here.

4. Safety Meeting Agenda Topic
This should be a quick discussion/presentation – no more than 15 minutes - by a member of the committee or a guest speaker from management or from outside the company. It should give the members something to share with their coworkers.

5. Old Business
Summarize items addressed at the last meeting and determine if they have been resolved.

6. New Business
Summarize information from your Environmental, Equipment and Personal Protective Equipment focus earlier in the meeting, ask for additions from the members, and produce your list of action items. Determine who is going to fix the problem.

7. Assignments
Discuss work assignments if they change, equipment placement if it is variable, and ensure your work flow is efficient and safe.

8. Next Meeting
Set the date, time, and location of your next safety meeting.

For Safety Meeting Agenda formats or guest speakers, please contact us.

SBI!